HOA Newsletter December 04
HOA Member Dues
Please remember that 2005 Homeowners Association assessments are due by January 1, April 1, July 1, and October 1, 2005. The Management Company will mail coupon books in December 2004 to each homeowner. No advance reminder notices are sent out, so it is important that you note the quarterly due dates. If payments are not received within 10 days of the due date, the account is considered delinquent and late fees are assessed.
At our last annual meeting on November 2nd 2004, the Board and represented homeowners approved the 2005 budget, which allows us to keep HOA dues at the current rates. The three streetlights for which homeowners paid a special assessment fee were installed. Our community now has a website (http://www.herndonwoods.org) so please visit the site for updates.
For the past few years, attendance at the annual meetings has been seriously lacking. Homeowners are encouraged to actively participate in these meetings – the last meeting had 14 (including 4 proxies) of 44 homeowners represented. Homeowners are also encouraged to attend our quarterly meetings. Please see 2005 scheduled Board Meeting dates in this newsletter.
The Board wishes to thank our outgoing members Catalino Blanche and Zee Pahlevan for their tenure, and welcome our new Board members. The Board also wishes to express its sincere gratitude to our outgoing President Beth Prester.
As a reminder, trash containers should not be placed for pickup before 7:00pm of the evening prior to pickup. All empty trashcans are to be taken in (out of public sight) within 24 hours of trash pickup. Homeowners are required to secure their trash properly (both regular and recycling trash). We still have incidents where trash gets blown around the neighborhood in windy conditions. When that happens, please show your neighbors some courtesy by picking up your trash from their lawns.
Recently, there has been an increase of incidents where residents have not been adhering to our community's bylaws. Our bylaws exist, in part, to ensure a well maintained community. A well maintained community benefits us in so many ways: increased property values, decreased crime rates (studies show that communities that appear well cared-for attract less crime), and a general feeling of pride in our community. In particular it has been noted that:
1. Grass cutting / yard maintenance: Some homeowners allow their grass to grow too long and their yards are looking unkempt.
2. Boat and trailer parking: According to the HOA rules, no recreational vehicles including (but not limited to) motor-homes, boats, travel or camping trailers, etc. shall be kept on any lot or in the common / parking areas.
3. All external modifications to property must be approved by the Board. Homeowners are still required to submit applications for property improvements that have been done without Board approval. The application form, HOA Handbook, Bylaws, etc. can be found at our website: http://www.herndonwoods.org
Please note that after homeowners have been warned but take no action, the Board reserves the right (according to the Bylaws) to have the work done and bill the homeowners for all expenses incurred for such work. When making modifications to property, homeowners will be penalized accordingly if they continuously ignore warnings to submit applications for external home improvements.
The 2005 quarterly Herndon Woods HOA meetings are scheduled as follows and will be held at the Herndon Library at 7:00pm.:
November 8th (Annual Meeting)
Neighborhood Watch Update
The annual National Night Out/HOA Block Party was a great success! Many thanks go to The Townes at Herndon Center who joined us and provided the BBQ, Herndon Woods residents who helped to plan, set-up, and clean up for the event, and to everyone in the community who brought goodies to share! If you did not get a chance to pick up the handouts on community security, contact Ann Affleck, the Herndon Woods Neighborhood Watch coordinator at firstname.lastname@example.org or 703 481 5296.
If anyone has questions or concerns about crime in our area, information regarding what you can do to make our community safer, or are just curious about what the Neighborhood Watch is, please feel free to contact Ann. Our next Neighborhood Watch meeting has been rescheduled for Thursday, January 13 and will include information about crime statistics and trends, speakers from the Gang Task Force and Herndon Police, and coffee, tea, and cookies. Location TBD.
Correction from the Town Council
Brian Glaser, Herndon's Neighborhood Improvement Specialist, wrote us to say: "We recently received a copy of the Spring 2004 edition of Herndon Woods HOA's newsletter 'The Back Porch.' In this edition there is a section on 'Overcrowding', which notes the definition of family in the Town of Herndon's zoning ordinance as 'a group of persons related by blood or marriage, plus no more than three additional unrelated persons.' The ordinance is actually a bit more restrictive as it allows a maximum of four people total if any of them are not related by blood or marriage."
If you have questions or want more information about Herndon's home occupancy policies, please contact Brian at (703) 435-6829 or email@example.com. If you have a concern regarding an overcrowding situation in our community, please contact a Herndon Woods Board member immediately.
To foster friendship and a stronger sense of community, the HW Board is seeking new ideas regarding social events or fundraisers that may be planned in 2005. If you have an idea for a fun and productive community event, please contact Secretary Lori VanNewkirk at (703) 467-8453 or firstname.lastname@example.org