Herndon Woods Homeowners Association

Board of Directors Meeting Minutes

 

June 3, 2014

 

Members present: Abdul Manraj, Dave Nolan, John Farmer, and Tara Reddy.

Management Company Representative present: Bob Smith

 

Call to Order

 

The meeting was held at the Herndon Fortnightly Library and called to order at 7:06pm.

 

Approval of Minutes from Previous Meeting

 

The minutes from the February 11, 2014 meeting were unanimously approved.

 

Current Management Issues

 

1.    There was a burglary at 500 Fairfax Lane during the daylight hours; police were called to the scene. Neighbors are encouraged to be vigilant, report any suspicious activity to the police, and also consider installing home alarm systems.

2.    The property at 701 HWC needs attention as there is a lot of junk lying around. Bob will do an inspection and notify the homeowner of any action that needs to be taken. There are also complaints of excessive noise coming from the property during late hours.

 

Current Maintenance Issues

 

1.    There are brown circles where the trees were removed from the common area. Bob will check with Blade Runners regarding what can be done. Also there is an area by the storm drain along the pathway between the single family and town homes that needs to be filled.

2.    Abdul will contact the town arborist about the fallen tree behind 501 Fairfax Lane to determine what can be done about it as it is unclear if it is the homeowner’s or town’s responsibility to remove it.

 

Financial Update

 

1.    The snow expense items still need to be combined as a single line item. The reserves total about $30K. For calendar year 2014, expenses incurred to date are 30% of the annual budget. There are a few delinquencies and appropriate action is being taken. The financials were unanimously approved.

 

Next Meeting

 

The next meeting will be in late September at the Herndon Fortnightly Library (depending on conference room availability).

 

Adjournment

 

The meeting was adjourned at 8:05pm.

 

 

Respectfully submitted,

 

Abdul Manraj

President

 

 

Action Item

Assigned To

Timeline

Inspect and notify the homeowner at 701 HWC of junk lying around the property, and also excessive noise during late hours.

Bob Smith

06/27/14

Check with Blade Runners regarding what can be done about the brown circles where trees were removed from the common area.

Bob Smith

06/27/14

Contact the town arborist about the fallen tree behind 501 Fairfax Lane to determine whose responsibility it is to remove it.

Abdul Manraj

06/27/14