Herndon Woods Homeowners Association

Board of Directors Meeting Minutes

 

March 3, 2015

 

Members present: Abdul Manraj and Tara Reddy

Members not present: John Farmer and Dave Nolan

Management Company Representative present: Jack Schwab

 

Call to Order

 

The meeting was held at the Herndon Fortnightly Library and called to order at 7:06pm.

 

Approval of Minutes from Previous Meeting

 

The minutes from the September 30, 2014 meeting were unanimously approved.

 

Current Management Issues

 

1. A letter has been drafted and will be sent to all homeowners related to overall home and yard maintenance, including trees, shrubs, weeds, removing grime from concrete and brick areas, patching visible cracks, etc.

 

 

Current Maintenance Issues

 

1.    Management obtained pricing for trimming and removal of the Bradford Pear trees in front of some townhomes (as per a request at the Annual Board Meeting) from Blade Runners. It will cost approximately $300 per tree to trim and $550 per tree to remove the tree (including stump removal). The Board agreed that the maintenance / removal of these trees on a homeowner’s property is still the responsibility of the homeowner. A letter will be drafted to specific homeowners with a Bradford Pear or similar type tree acknowledging that there was a complaint and to encourage homeowners to trim and / or replace the trees at their discretion.

2.    Management researched different options for adding a bench in the common area.  Board members present selected two options with Management but wanted to seek the input of other Board Members not present before a final decision is made. The Board and Management were in agreement that whatever bench option is chosen that it be permanently secured where it is being installed.

 

Financial Update

 

1.    Reserve CD will be rolled over for another two years at United Bank.

2.    Management notified the Board that BB&T Bank is switching to United Bank.

 

 

Next Meeting

 

The next meeting will be held during the month of June at the Herndon Fortnightly Library, exact date and time will depend on conference room availability.

 

Adjournment

 

The meeting was adjourned at 7:34pm.

 

 

Respectfully submitted,

 

Tara Reddy

Secretary

 

 

Action Item

Assigned To

Timeline

Send letter to all homeowners related to overall home and yard maintenance, including trees, shrubs, weeds, removing grime from concrete and brick areas, patching visible cracks, etc.

Jack Schwab

4/30/15

Draft letter for those homeowners with a Bradford Pear or similar type tree in front of their homes explaining that there was a complaint and to encourage homeowners to trim and / or replace at their discretion. 

Jack Schwab

4/30/15

Finalize decision on bench option for common area.

All Board Members

Next HOA meeting

Update on fallen tree behind 501 Fairfax Lane.

Abdul Manraj

Next HOA meeting